A Brief Guide to Ancillary Relief ProceedingsPart 1: Preliminary
"Ancillary relief" is the term used by lawyers to describe all orders of a financial or property nature or that relate to pensions that a Court can make following divorce, judicial separation or nullity proceedings.
Such proceedings are now very much Court-controlled. The Court will impose timetables for compliance with its orders and the parties will usually be required to personally attend all Court hearings. There may well be costs consequences for failing to adhere to timetables, to obey Court orders and to attend hearings.
An ancillary relief application is commenced by filing with the Court an application in Form A, accompanied by a cheque in the sum of £210.00 being the fee payable. The Court issues the application, usually within a few days of receiving it. The Court then sends each party a sealed copy of the Form A, accompanied by both a Notice of First Appointment (Form C) and a Notice of Response to First Appointment (Form G). Form C is the most important of these because:
Part 2: The First Appointment
- It contains details of the date and time of the First Appointment (that will be in 12 to 16 weeks' time);
- It contains the timetable for the case up to the initial hearing date of it (the "First Appointment"). This timetable provides the dates for the parties to file with the Court and to exchange with each other:
- a Statement of Information about their financial circumstances (known as a Form E) no later than 35 days before the First Appointment;
- a concise statement of the apparent issues between the parties;
- a chronology;
- either a questionnaire setting out the further information and documents each requires from the other, or, a statement that no such information or documents are required;
- a completed Notice in Form G, stating whether the party will be in a position at the First Appointment to treat that hearing as a Financial Dispute Resolution hearing ("FDR").
- The Form C also provides that an estimate in Form H of any legal costs incurred by the party be produced to the Court at the First Appointment and a copy supplied to the other party.
The first hearing of an ancillary relief application is termed "The First Appointment". The First Appointment is a directions hearing that has to be attended personally by both parties unless the court orders otherwise. The objectives of the First Appointment are to define the issues in dispute between the parties and to save costs. The hearing takes place before a member of the judiciary called a "District Judge" who must determine:
The Judge must also give directions about such matters as:
- the extent to which any questionnaires served by the parties seeking further information must be answered; and
- the documents that must be produced and to give directions for the production of such further documents as are necessary.
It is assumed that the District Judge does decide that an FDR is appropriate. It is possible for the court to treat the First Appointment as an FDR. It may be remembered that the Form G can be completed accordingly. However, experience is that few First Appointments are treated as FDRs. The reasons for this include:
- the valuation of assets, most usually the matrimonial home;
- the obtaining and exchanging of expert evidence, most usually with regard to the value of pension assets, if required;
- the evidence to be produced by each party; and
- the preparation of further chronologies or schedules (where appropriate).
Part 3: The "FDR"
- that there are usually outstanding issues regarding the valuation of the parties' assets, particularly the former matrimonial home;
- the replies to the parties' respective questionnaires and requests for documentation are required before negotiations can take place;
- an insufficiency of court time. The majority of courts list First Appointments with a time estimate of 30 minutes and FDR's for one hour, this with a requirement that the parties and their advisors attend an hour before the actual FDR for the purposes of negotiations and in order to narrow the issues between them.
The second of the three most likely court hearings in respect of an ancillary relief application is the Financial Dispute Resolution ("FDR"):
Experience has been that few cases settle at an FDR appointment. There are a number of reasons for this including:
- The FDR appointment must be treated as a meeting held for the purpose of discussion and negotiation.
- Both parties must personally attend the FDR unless the court orders otherwise.
- The Judge or District Judge hearing the FDR appointment must have no further involvement in the case, other than to conduct any further FDR appointment or to make a consent order if agreement is reached, or to make a further directions order.
- Not later than 7 days before the FDR appointment, the Applicant for ancillary relief must file with the Court details of all offers, proposals and the responses to these.
- This includes any offers, proposals or responses that are made wholly or partly "without prejudice" (that is, usually privileged from disclosure to the Court).
- At the conclusion of the FDR appointment, any documents filed with the Court under point 4 above and any filed documents referring to them must be returned to the party filing them at his/her request and not retained on the Court file.
- Parties attending the FDR appointment must use their best endeavours to reach agreement on the matters in issue between them.
- The FDR appointment may be adjourned from time to time.
- At the conclusion of the FDR appointment, the Court may make an appropriate Consent Order (if the parties have agreed terms of settlement) but must otherwise give directions for the future course of proceedings, including, where appropriate, the filing of evidence and fixing a final hearing date.
It is, however, important to remember that no guillotine falls with regard to negotiations between the parties following the FDR appointment. The parties can continue to negotiate up to the time of their Final Hearing, if indeed there is one.
- The fact that some cases simply seem incapable of being settled by agreement. They require judicial determination;
- In other cases the observations made by the Judge or District Judge with regard to the bases for settlement of a case do not find favour with one, other or even both of the parties;
- Some parties, quite understandably, want more time to consider decisions that, once made, could have profound repercussions for their futures.
Part 4 - The Final Hearing
"Final hearings" probably only occur in some 10% of cases involving an application for ancillary relief. If a final hearing is necessary, in addition to listing the matter for such, the Judge dealing with the case at the FDR stage is likely to make what is known as an "order for directions". Typically such an order will require the parties to:
Recent experience is that a minimum of two days will be allocated to the final hearing of a case, even where the issues between the parties and the extent of their assets are relatively limited. At a final hearing, the parties will each give evidence on oath that is subject to cross-examination. There is also likely to be a detailed consideration of the documentation produced by both parties. Generally, the parties' cases will be presented by barristers (or "counsel") who will both represent their respective clients and make representations on their behalf.
- File (with the Court) and exchange (with each other) what are termed "narrative" or "Section 25" (of the Matrimonial Causes Act 1973) statements. That legislation contains details of the matters to which the Court is to have regard in deciding how to exercise its powers when dealing with ancillary relief applications, first consideration being given to the welfare, while a minor, of any child of the family who has not attained the age of eighteen;
- Provide updating of the financial disclosure previously made by them, whether in their respective Financial Statements (Forms E) or subsequently. It should be borne in mind that a period of 9 to 12 months may have elapsed between the filing and exchange of Forms E and the date of the final hearing;
- Produce up to date valuations of assets such as the former matrimonial home, business interests, pension funds and similar items.
Depending upon matters such as the complexity of the case, judgment may not be given at the conclusion of the hearing but "reserved" to be given at some subsequent date.
Finally, some comments regarding the costs of proceeding to a final hearing. As a rough guide, the costs incurred by the stage of a final hearing will be approximately twice what they were when the Financial Dispute Resolution appointment took place. As a result of changes to the rules relating to costs that were introduced on 3 April 2006, it is now extremely unlikely that either party will be ordered to pay the other's legal costs. The general rule is that each party is responsible for his/her own costs of ancillary relief proceedings.
For initial free advice please contact Caroline Ford by email or phone 020 3102 6875.